Rudyard Area Schools

Reports To: Business Manager

Starting Pay: $23.00/hour

Schedule: 8 hours/day, 230 days/year

Start Date: June 1, 2026

Benefits: Public School Employee, 10 PTO days, paid holidays, insurance, and/or cash-in-lieu option

Position Summary

The Business Office Specialist plays a vital role in supporting the fiscal, administrative, and compliance operations of Rudyard Area Schools. This position ensures accurate financial processes, compliance with state and federal reporting requirements, and efficient business office operations while maintaining a professional and respectful work environment.

Essential Duties and Responsibilities

Financial & Business Services

 Assist the Business Manager by reviewing, verifying, and checking fiscal processes to ensure fiscally appropriate allocations.

 Complete monthly credit card reconciliations and accounts payable processing.

 Assist with preparation of budget amendments, financial projections, and audit documentation.

 Process and maintain accurate records for purchase orders, invoices, receipts, and vendor payments.

 Monitor compliance with grant spending (state, federal, and categorical funds) and assist with reporting requirements.

 Maintain records and reports for state aid and federal program reimbursements.

 Prepare and deliver timely financial and administrative reports to the Board of Education.

 Maintain organized filing systems and business office records in accordance with retention requirements.

Pupil Accounting & State/Federal Reporting

 Serve as the district’s Pupil Accounting contact in collaboration with the Business Manager.

 Collect, verify, and submit all required Count Day documentation in accordance with Michigan Pupil Accounting Manual (MPAM) guidelines.

 Ensure compliance with attendance, enrollment, residency, and membership requirements for all students.

 Work with building secretaries to ensure student data accuracy in the district’s Student Information System (SIS).

 Submit required state and federal pupil accounting reports (e.g., MSDS submissions).

 Assist with audits and reviews conducted by the Intermediate School District (ISD) or the Michigan Department of Education (MDE).

Human Resources & Compliance

 Support onboarding of new employees, including required paperwork, key access, and system setup.

 Ensure compliance with all state and federal training requirements for staff.

 Maintain and update teacher evaluation data and complete Registry of Educational Personnel (REP) reporting.

 Process and track fingerprinting and iChat background checks for new hires and volunteers.

Office & Administrative Support

 Manage business office correspondence, including incoming and outgoing mail, emails, and phone calls.

 Assist with scheduling, communications, and records for administrative and Board of Education needs.

 Foster a positive, respectful, and professional environment in all business office affairs.

Qualifications

 Bachelor’s degree in business, accounting, or related field preferred (or equivalent work experience).

 Prior experience in school business services or pupil accounting strongly preferred.

 Familiarity with Michigan Pupil Accounting Manual (MPAM), MSDS reporting, and state aid processes preferred.

 Strong organizational, analytical, and critical thinking skills.

 Proficiency with accounting software, spreadsheets, and Microsoft Office/Google Workspace.

 Ability to maintain confidentiality and exercise discretion with sensitive information.

 Strong communication and interpersonal skills for collaborating with staff, administrators, and the public.

 Organizational skills and a calm, positive demeanor with all community members, staff, and students.

 Ability to work an occasional evening for Board of Education meetings, audit deadlines, or state reporting timelines.

Interested Applicants

 Send a letter of interest and resume addressed to Mrs. Breann Northrop, Rudyard Area Schools, 11185 W. Second St. Rudyard, MI 49780 attention: Business Office Specialist. or email letter of interest and resume to bnorthrop-ras@eupschools.org by March 25, 2026.

 Timeline: Interviews will be conducted at the beginning of April 2026. The candidate chosen will be presented for Board of Education approval on April 21, 2026. The candidate chosen will report to work on June 1, 2026.

Rudyard Area Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex (including sexual orientation or gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category. The district is committed to providing a work environment that is free of discrimination and harassment and encourages applications from all qualified individuals.